The easiest and most powerful thing to do in job hunting is to write a thank you email after the interview. This is a powerful gesture that will impress and set you apart from other candidates. A well-crafted thank you note shows your appreciation for the professionalism, attention to detail, and the recruiter’s time and attention. It’s also an opportunity to highlight specific points discussed in the interview, reinforce your qualifications, and highlight your interest in the position.
But research shows that while 80% of recruiters value this formal courtesy, only one in four candidates appreciate it.
When and to whom do you send thank you notes? Send a thank you note to each person who interviewed you within 24 hours of your interview. Customize your thank you email to show that you were careful during the interview.
Here are some tips on how to write a thank you letter after an interview:
1. Use a descriptive subject line. Recruiters are inundated with emails, so use a descriptive subject line. It can be simple, or it can provide more detailed information. Here are some examples:
- thank you for the interview. Use this subject line in the email you send on the day of your interview. Simple but effective. If the email is sent more than a day after the interview, add the date to the end of the subject line. Thank you for the interview on Monday, May 1st.
- Thank you for the interview with [insert role]. Specifying the position helps recruiters identify which resume stack to search to find yours. This is useful for recruiters and HR departments who hire for multiple roles.
- nice to meet you today. A casual subject line is perfectly fine as long as it keeps you connected with the interviewer. Also suitable if your company has a relaxed culture.
2. Customize your greeting. Do not send thank-you emails to “potentially related people”. Check the name of each interviewer before closing the interview. If you don’t have an email contact, you can use tools like JobSeer and Email Hunter. Other options include LinkedIn, calling HR and asking, or visiting his website at the company. If you were interviewed by a panel or group, remember to email each person individually.
3. Show appreciation. To repeat the subject line, the first sentence should be something like “Thank you for taking the time to meet with me earlier today.” The first paragraph ends by telling the recruiter that you’re excited about the position based on what was specifically said during the interview.This looks like
Thank you again for taking the time to speak with us today. It was fun to learn more about [company] and the [role]. Also, for our conversation, [insert something specific from the interview] Given my experience with XYZ, I was even more excited about this position.
4. Re-explain your qualifications. Use the second paragraph to reiterate your qualifications specifically tailored to what was discussed in the interview, and be sure to share your qualifications in line with the primary responsibilities of the role you are applying for. Customize this paragraph to show that you were paying attention during the interview. Please be specific. Highlight how you can help the company achieve its goals and objectives. Show them how you fit into their company. Also, use thank you emails to specifically mention your experience in your previous work history and how it specifically prepared you for the particular part of the job you applied for. Ideally, it is related to the responsibilities mentioned during the interview. . This shows that the interviewer was paying attention to you. This is about showing them how hiring you can help them achieve their goals.
5. Encourage the next step in the process. Tips for navigating the hiring process, including meeting with additional team members, second interviews, and answering questions. What to write depends on what was said in the interview. If you have been told what your next steps are, you can state them. An example is shown below.
maybe looking forward to it [meeting the team leaders] For the next step in the interview process. If you have any questions or need additional information to help you make a decision, feel free to call or email us.
6. Enter your direct contact information. Be sure to include your contact details, including email, after signing. Here is an example of a professional email signature.
Emails can be short and friendly, detailed, informal, or formal. The type of thank you email depends on your relationship with the interviewer, company culture, and when you hired. A short thank you email is great for any position, but it’s especially useful when your company needs to make quick decisions. Conversely, you can close the interview by sending a detailed thank you email. Remember, there’s a fine line between spotlighting your fears and simply addressing gaps and weaknesses in an interview.
A post-interview thank-you email also shows the hiring manager your style of written communication, which is beneficial in and of itself. Casual email works when email communication is not critical to the role or when the company culture is more casual. A formal thank you email should be used when the hiring process is ongoing or there are no open positions within the company. A formal thank you email is also a great way to make new network connections.
Send a thank you email even if you don’t want the position after learning more about the role. Tell the interviewer that you are not interested in the position you are interviewing for, but that you are interested in another role at the company that better suits your skills and experience. Recruiters will appreciate your time and honesty. If a position becomes available within the company, we may contact you directly.
Considering that only 4-6 applicants are called for interviews for the 250 resumes they receive, finding a new job is hard enough. So take advantage of all the tools available to move up the candidate list. This includes writing a thank you email after the interview.
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